Connect Partner Organizations with Digitization Vendors

Digitizing analog audiovisual assets opens a collection for use in research and creative projects. It helps organizations meet their mission, and it provides access that can support fundraising and advocacy efforts. Before sending audiovisual assets to a vendor for digitization, it is important to determine two things:

  • Do I need to use a vendor? Is it more cost and time effective?
  • If I am using a vendor, how do I choose a vendor and how do I communicate what I need from them?

Working with a Digitization Vendor – A Primer is a step-by-step guide though the process. It includes:

  • Determining whether to use a vendor or not
    • Reviewing advantages and disadvantages
    • Performing cost analysis
  • Choosing a vendor
    • Comparing preservation levels of vendors
    • Vendor experience and your experience
  • Working with a vendor
    • Determining deliverables
    • Writing a contract
    • Determining how your files will be delivered
    • Performing quality control

Digitization Work Order and Contract Template