Funded by the Institute of Museum and Library Services (IMLS) with the generous support of the Association of Moving Image Archivists (AMIA), this project aims to produce a series of regional workshops which will address the problem of obsolescence in audiovisual collections. The purpose of the TOT toolkit website is to promote regional networks, develop a TOT curriculum, and facilitate skill sharing for community archiving workshops everywhere. Explore the curricula, documentation, and resources within and across different regions and start planning a CAW in your community!



Midwest
Community Archiving Workshop – A Regional Training of Trainers: Midwest Region
The midwest region of the IMLS-funded Regional Training of Trainers project focuses its work on the audiovisual needs of Wisconsin-based museums, archives, libraries and cultural centers. For this purpose, the anchor site for the Midwest workshops is Recollection Wisconsin, a consortium administered by WiLS. Recollection Wisconsin works to bring together digital cultural heritage resources from Wisconsin cultural institutions on their website, which feeds into the Digital Public Library of America (DPLA).
CAW mentor: Amy Sloper
CAW consultant: Jeff Martin
Anchor site: Recollection Wisconsin, Madison, WI
Contact: Emily Pfotenhauer, Community Liaison & Service Specialist, WiLS
Regional partners:
Milwaukee Public Museum
University of Wisconsin-Eau Claire Area Research Center
The History Museum at the Castle/Outagamie County Historical Society
University of Wisconsin-Madison University Archives
Midwest Workshop Schedule
July 24- 26, 2019: Training of Trainers Workshop, University of Wisconsin, Madison, Information School and University Archives
Fall 2019/Spring 2020 (TBD): Community Archiving Workshop, Milwaukee Public Museum, Milwaukee
Fall 2019/Spring 2020 (TBD): Community Archiving Workshop, Outagamie Historical Society, Appleton
October 2019 (TBD): Community Archiving Workshop, UW-Eau Claire Special Collections, Eau Claire
Southeast
Community Archiving Workshop – A Regional Training of Trainers: Southeast Region
This project support training and workshops for three organizations in the Southeastern United States. Organizations are trained in the basics of audiovisual preservation and in holding their own Community Archiving Workshops. The Audiovisual Heritage Center (AVHC) is a project of Metro Nashville Archives and the Nashville Public Library and serves as the hub organization for this training.
The Southeastern United States has a rich history vital to the development of American culture and heritage. It is known for its diverse craft traditions, foodway traditions, its development of musical genres including folk, blues, country; its enormous role in the history of civil rights and as a center for Native American heritage. The region contains hundreds of museums and historical societies known to contain audiovisual collections, and countless other cultural documents are likely to live in community centers and personal collections.
Readers may note that the training modules for the Training of Trainers (TOT) skip from Day 1 to Day 3. This is because Day 2 was the actual CAW workshop, in which the collection was inventoried.
CAW mentor: Kelli Hix
CAW consultant: Marie Lascu
Anchor site: The Audiovisual Heritage Center at Nashville Metro Archives, Nashville Public Library, Nashville, TN
Contact: Kelli Hix, Audiovisual Archivist for the Audiovisual Conservation Center kelli.hix@nashville.gov
Regional partners:
The Fisk University Special Collections and Archives
Southeast Workshop Schedule:
March 28, 2019: Community Archiving Workshop, Nashville Metro Archives, Nashville
March 27, 28, 29 2019: Full Training of Trainers / CAW Workshop, Nashville Metro Archives, Nashville
May 2019: Community Archiving Workshop, Fisk University, Nashville
August 2019: Community Archiving Workshop, Appalshop, Whitesburg KY
West Coast
Community Archiving Workshop – A Regional Training of Trainers: California
The Community Archiving Workshop Training of Trainers (TOT) – California is the west region of the Regional Training of Trainers Project funded by the Institute of Museum and Library Services. This regional TOT will focus its work on the audiovisual needs of arts and cultural heritage organizations and accidental archives of California. The anchor site California Revealed is a California State Library initiative that provides free digitization, digital preservation and online access services for archival materials documenting state history. With State Library support, this project potentially could extend beyond the current sites to Southern California and support additional workshops there. California Revealed will serve as liaison to regional partners, building upon its partnership of over 200 libraries, archives, and historical societies across the state.
The full curriculum for the CA TOT (CA_TOT_CUR.pdf ) as well as all of the individual elements can be found in the Curricula area of the website. The CA TOT curriculum was also adapted for use in the Midwest TOT.
CAW mentor: Pamela Vadakan
CAW consultant: Mona Jimenez
Anchor site: California Revealed, California State Library, Sacramento, CA
Contact: Pamela Vadakan, Director, California Revealed
Regional partners:
Sacramento Room, Sacramento Public Library
African American Museum and Library Oakland (AAMLO)
Owens Valley Paiute Shoshone Cultural Center and Museum
Northern California Workshop Schedule:
Spring 2020: Community Archiving Workshop, AAMLO, Oakland
April 5, 2019: Webinar #1: Welcome and the CAW Concept
April 12, 2019: Webinar #2: The CAW Collaboration
April 22-24, 2019: On-site TOT Sessions & Community Archiving Workshop, Sacramento Public Library, Sacramento
September 2019: Community Archiving Workshop, Owens Valley Paiute Shoshone Cultural Center and Museum, Bishop
Spring 2020: Community Archiving Workshop, Karuk Tribal Libraries, Happy Camp
TOT Documentation, Resources & Curricula
- Community Archiving Workshop Training of Trainers (CAW TOT) Full Curriculum, 2022 Posted in: Curricula, Curriculum Packages, TOT
- CAW TOT Sample Proposed Training Schedule Posted in: Curricula, TOT, Training Agendas
- CAW TOT Sample Full Training Agenda Posted in: Curricula, TOT, Training Agendas
- CAW TOT Sample Participant Info Posted in: Curricula, Participant Instructions, TOT
- CAW TOT Trainers Notes Webinar 1: The Goals and Process of a CAW Posted in: Curricula, TOT, Trainer Notes
- CAW TOT Webinar 1 Presentation: The Goals and Process of a CAW Posted in: Curricula, Presentation Slideshows, TOT
- CAW TOT Speaker Notes Webinar 1: The Goals and Process of a CAW Posted in: Curricula, Speaker Notes, TOT
- CAW TOT Instructions for Participants for Webinar 1 Posted in: Curricula, Participant Instructions, TOT
- CAW TOT Homework for Webinar 2 – Finding and Developing a CAW Partnership Posted in: Curricula, Participant Instructions, TOT
- CAW TOT Trainers Notes Webinar 2: Finding and Developing a CAW Partnership Posted in: Curricula, TOT, Trainer Notes
- CAW TOT Webinar 2 Presentation: Finding and Developing a CAW Partnership Posted in: Curricula, Presentation Slideshows, TOT
- CAW TOT Speaker Notes Webinar 2: Finding and Developing a CAW Partnership Posted in: Curricula, Speaker Notes, TOT
- CAW TOT Timeline and Tasks Posted in: Curricula, Handouts, TOT
- CAW TOT Webinar 3 Trainers Notes – CAW Negotiations: Collections Posted in: Curricula, TOT, Trainer Notes
- CAW TOT Webinar 3 Presentation – CAW Negotiations: Collections Posted in: Curricula, Presentation Slideshows, TOT
- CAW TOT Speaker Notes Webinar 3: CAW Negotiations: Collections Posted in: Curricula, Speaker Notes, TOT
- CAW TOT Homework for Webinar 4 – CAW Negotiations: Data Template Posted in: Curricula, Participant Instructions, TOT
- CA TOT CAW Data Template Posted in: Curricula, Data Templates, TOT, West
- CA TOT CAW Presentations Posted in: Curricula, Presentation Slideshows, TOT, West
- CA TOT CAW Workflow Cheatsheet Posted in: CAW-Day, Cheatsheets, Curricula, Resources, TOT, West
- CAW TOT Webinar 4 Trainers Notes – CAW Negotiations: Data Templates Posted in: Curricula, TOT, Trainer Notes
- CAW TOT Webinar 4 Presentation – CAW Negotiations: Data Templates Posted in: Curricula, Presentation Slideshows, TOT
- CAW TOT Speaker Notes Webinar 4 – CAW Negotiations: Data Templates Posted in: Curricula, Speaker Notes, TOT
- CAW TOT On-site Training Agenda Posted in: Curricula, TOT, Training Agendas
- CAW TOT Day 1 Trainers Notes: Collections/Workflows Planning Posted in: Curricula, TOT, Trainer Notes
- CAW TOT Day 1 Trainers Notes: Space Configuration and Collections Arrangement Posted in: Curricula, TOT, Trainer Notes
- CAW TOT Day 1 Trainers Notes: Presentations and Data Templates Posted in: Curricula, TOT, Trainer Notes
- CAW TOT Day 2 Trainers Notes: CAW Coordination Practice Posted in: Curricula, TOT, Trainer Notes
- CAW TOT Evaluation Posted in: Curricula, Handouts, TOT
- CAW TOT Day 3 Trainers Notes: Data Merging/Analysis of Evaluations Posted in: Curricula, TOT, Trainer Notes
- CAW TOT Day 3 Trainers Notes: CAW De-brief Posted in: Curricula, TOT, Trainer Notes
- Day 3 Trainers Notes: Partner Follow-up/Our Work Ahead Posted in: Curricula, TOT, Trainer Notes
- AV Material Condition Form Template Posted in: Resources, TOT
- CAW at ATALM (Association of Tribal Archives, Libraries, and Museums) Posted in: Documentation, Midwest, TOT
- Midwest Film Kit Guide Posted in: Documentation, Midwest, TOT
- Film Kit Setup Guide Template Posted in: Resources, TOT
- Film Kit Supply & Equipment List Posted in: Resources, TOT
- CAW TOT Nashville Summary Posted in: Documentation, Southeast, TOT
- Zoom Instructions Posted in: Documentation, Midwest, TOT, West
- Preparation for Webinar #1 Posted in: Documentation, Midwest, TOT
- Community Archiving Workshop Training of Trainers: Wisconsin Posted in: Documentation, Midwest, TOT
- Preparation for Webinar #2 Posted in: Documentation, Midwest, TOT
- Sample Registration Form 2020 Posted in: Resources, TOT
- Training of Trainers Agenda, Southeast, 2019 Posted in: Documentation, Procedures, Southeast, TOT
- Training of Trainers Southeast Detailed Agenda, 2019 Posted in: Documentation, Procedures, Southeast, TOT
- ATALM Survey Take aways Posted in: Documentation, TOT, Tribal Archives SW
- Photos from the 2014 Oaxaca CAW, México Posted in: CDMX, Documentation, TOT
- Audiovisual Collections Care in Tribal Archives- Call for Applicants Posted in: Documentation, TOT, Tribal Archives SW
- CAW Training Kits Posted in: Documentation, Resources, Southwest, Supplies, TOT, Tribal Archives SW
- SW Cohort Road Map Posted in: Documentation, TOT, Tribal Archives SW
- Tribal Archives- Southwest Cohort Members Posted in: Documentation, TOT, Tribal Archives SW
- Tribal Archives- SW Cohort Welcome Packet Posted in: Documentation, Packet, TOT, Tribal Archives SW
- Webinar 1: The Basics of Identifying and Assessing Analog Media w/ Kelli Hix Posted in: Curricula, Documentation, Presentation, Southwest, TOT, Tribal Archives SW, Webinar
- Footage Preserved at the Audiovisual Heritage Center through the CAW-TOT Program Posted in: Documentation, Report, Southeast, TOT
- Southwest Cohort Posted in: Documentation, Southwest, TOT
- Project Roadmap: CAW Southwest IMLS Cohort Posted in: Documentation, Southwest, TOT
- Welcome Packet: CAW Southwest IMLS Cohort Posted in: Documentation, Packet, Southwest, TOT
- CAW TOT Southeast: Day 1 Module 1, Welcome Posted in: Documentation, Southeast, TOT
- CAW TOT Southeast: Day 1, Module 2: CAW History Posted in: Documentation, Southeast, TOT
- CAW TOT Southeast: Day 1, Module 4: How to Plan A CAW Posted in: Documentation, Southeast, TOT
- CAW TOT Southeast: Day 1, Module 5: Determining Scope of Work Posted in: Documentation, Southeast, TOT
- CAW TOT Southeast: Day 1, Module 6: The What and Why of the Data Template Posted in: Documentation, Southeast, TOT
- CAW TOT Southeast: Day 3, Module 1: Debriefing and Lessons Learned Posted in: Southeast, TOT
- CAW TOT Southeast: Day 3, Module 2: Debriefing, Planning Next Steps Posted in: Documentation, Southeast, TOT
- CAW TOT Southeast: Day 1, Module 3: Homework Posted in: Documentation, Southeast, TOT
- Webinar 2: Inspection and Inventory Posted in: Curricula, Documentation, Presentation, Southwest, TOT, Tribal Archives SW, Webinar
- Webinar 1: AV Basics / Film Inspection PDF Posted in: Curricula, Documentation, Southwest, TOT, Tribal Archives SW, Webinar
- SW Cohort Inventorying Process Posted in: Documentation, Southwest, TOT, Tribal Archives SW, Workflow
- Webinar 3: Metadata for Audiovisual Collection Posted in: Curricula, Documentation, Presentation, Southwest, TOT, Tribal Archives SW, Webinar
- Webinar 4: Digitization In- house vs. Out- of- house Posted in: Curricula, Documentation, Packet, Presentation, Southwest, TOT, Tribal Archives SW, Webinar
- Webinar 5: Disaster Preparedness Posted in: Curricula, Documentation, Packet, Presentation, Southwest, TOT, Tribal Archives SW, Webinar
- Webinar 6: Mukurtu & Tribesourcing Southwest Films Posted in: Curricula, Documentation, Presentation, Southwest, TOT, Tribal Archives SW, Webinar
- Webinar 7: Using the Audio Digitization Kit Posted in: Curricula, Documentation, Presentation, Southwest, TOT, Tribal Archives SW, Webinar
- Webinar 8: Using the Video Digitization Kit Posted in: Curricula, Documentation, Presentation, Southwest, TOT, Tribal Archives SW, Webinar
- Webinar 9: Using the Film Inspection Kit Posted in: Curricula, Documentation, Presentation, Southwest, TOT, Tribal Archives SW, Webinar
- Guide to the Film Inspection Kit Posted in: Resources, Southwest, TOT, Tribal Archives SW
- Guide to the Video Digitization Kit Posted in: Resources, Southwest, TOT, Tribal Archives SW
- Guide to the Audio Digitization Kit Posted in: Resources, Southwest, TOT, Tribal Archives SW
- California Training of Trainers, 2019 – Full Curriculum Posted in: Curricula, Curriculum Packages, TOT, West
- CA TOT Training of Trainers Full Agenda Posted in: Curricula, Midwest, TOT, Training Agendas, West
- CA TOT Webinar 1 Trainers Notes: Welcome and the CAW Concept Posted in: Curricula, Midwest, TOT, Trainer Notes, West
- CA TOT Webinar 1 Presentation: Welcome and the CAW Concept Posted in: Curricula, Midwest, Presentation Slideshows, TOT, West
- CA TOT Pre-CAW Instructions to Participants Posted in: Curricula, Participant Instructions, TOT, West
- CA TOT Homework for Webinar #2 Posted in: Curricula, Participant Instructions, TOT, West
- CA TOT Webinar 2 Trainers Notes: The CAW Collaboration Posted in: Curricula, Midwest, TOT, Trainer Notes, West
- CA TOT Webinar 2 Presentation: The CAW Collaboration Posted in: Curricula, Midwest, Presentation Slideshows, TOT, West
- CA TOT Homework for On-site Training Posted in: Curricula, Participant Instructions, TOT, West
- CA TOT Day 1 Presentations Posted in: Curricula, Presentation Slideshows, TOT, West
- CA TOT Trainers Notes Day 1.1: Welcome and Agenda Review Posted in: Curricula, Midwest, TOT, Trainer Notes, West
- CA TOT Trainers Notes Day 1.2: The Scope and Arrangement of the CAW Collection Posted in: Curricula, Midwest, TOT, Trainer Notes, West
- CA TOT Trainers Notes Day 1.3: The What and Why of the Data Template Posted in: Curricula, Midwest, TOT, Trainer Notes, West
- CA TOT Trainers Notes Day 1.4: AV Basics – Inspection and Inventory of Film, Video and Audio Posted in: Curricula, Midwest, TOT, Trainer Notes, West
- CA TOT Trainers Notes Day 2: CAW Day Posted in: Curricula, Midwest, TOT, Trainer Notes, West
- CA TOT AV Archiving Resources Posted in: CAW-Day, Curricula, Handouts, Midwest, Resources, TOT, West
- CA TOT Day 3 Presentations Posted in: Curricula, Midwest, Presentation Slideshows, TOT, West
- CA TOT Trainers Notes Day 3.1: CAW De-Brief Posted in: Curricula, Midwest, TOT, Trainer Notes, West
- CA TOT Trainers Notes Day 3.2: Review of Next Steps for Regional CAWs Posted in: Curricula, Midwest, TOT, Trainer Notes, West
- CA TOT Trainers Notes Day 3.3: Priorities for the Mentoring Phase and Wrap-Up Posted in: Curricula, Midwest, TOT, Trainer Notes, West
- Sample CAW Memorandum of Understanding Posted in: Pre-CAW, Resources, TOT
- Sample CAW Equipment/Supplies List – Media Collections Posted in: Pre-CAW, Resources, TOT
- Sample Partner Organization Inquiry Letter – General Posted in: Pre-CAW, Resources, TOT
- Sample CAW Partner-Collection Survey Form v. 2022 Posted in: Pre-CAW, Resources, TOT
- Sample CAW Survey Responses v. 2022 Posted in: Pre-CAW, Resources, TOT
- Sample Roles during a CAW Posted in: Pre-CAW, Resources, TOT
- Sample Publicity for a CAW Posted in: Pre-CAW, Resources, TOT
- CAW Day Evaluation Form Posted in: CAW-Day, Resources, TOT
- CA TOT Video of Webinar 1: Welcome and the CAW Concept Posted in: Curricula, Midwest, Presentation Videos, TOT, West
- CA TOT Video of Webinar 2: The CAW Collaboration Posted in: Curricula, Presentation Videos, TOT, West
- Sample CAW Follow-up Meeting Agenda Posted in: Post-CAW, Resources, TOT
- CA TOT Curriculum Table of Contents Posted in: Curricula, Midwest, Tables of Contents, TOT, West