Table of Contents

Introductions and educational presentations set the stage for the workshop, allowing all organizers, local hosts, partner organizations, and participants to become acquainted with each other, the location, the collections, and the schedule for the day.


The workshop day begins with a welcome and brief introductions from CAW representatives, from the host and partner organizations, and about the collections that will be processed throughout the day. The usual order of introductions is outlined below.

Community Archiving Workshop Representative

A CAW representative welcomes the group, introducing the concept of CAW and the partner organizations.

Partner Organization(s)

Partner organizations (including the host site organization) participate in the workshop providing location and/or collection materials for processing. Each organization will provide history and background of their organization and the collections that they have provided for processing.

Host Organization

Host organization provides logistical information specific to the workshop location, like location of bathrooms and house rules.


CAW and partner organizations go into more detail about the types of collection materials that will be processed throughout the day, like types of formats and content.

Ice Breaker (optional)

Depending on the space and number of attendees, a fun ice breaker exercise helps people get to know each other before they get to work.

Educational Presentations

Educational presentations provided basic concepts on AV preservation, handling, and inspections that apply directly with the specific workshop. After introductions CAW representatives provide an educational component to familiarize attendees with the different types of audiovisual materials and issues related to processing these materials. The presentations cover film, video and other magnetic media, born-digital materials, and other topics relevant to the collections that will be processed at the workshop.

AV Basics

This is the base presentation on analog audiovisual formats. It covers the basics for identification and assessment of many audiovisual formats found in collections.

Digital Preservation Basics

This presentation introduces born-digital materials and formats. It provides basic steps to address long-term preservation issues.


This provides an overview of the different workstations, the materials being processed, and the workflow.