1B-Planning Committee and Roles

1B-Planning Committee and Roles

Table of Contents for Getting Started

Table of Contents

Assemble a planning committee
Your first task will be to assemble a planning committee. The committee should include organizing members that are planning to participate on the day of the workshop.

Roles

Roles assigned during the pre-event phase will not necessarily carry over to the event. It will be necessary to assign specific roles for the day of the event separate from the planning phase.

The following roles and responsibilities have been identified for the planning phase of organizing a CAW:

There should be at least:

  • two (2) experienced moving image archivists
  • at least one (1) member from the community where the workshop will be held.

Other Roles include:

  • Captain
  •  Liaison
  • Outreach
  • Volunteer Coordinator

Tasks

The Collection

Once the collection and workshop site has been chosen, the committee can include more representatives from the host organization and other volunteers can be recruited for specific tasks.

Resources

Timeline
The timetable will vary depending on the partners. A timetable can be impacted if planning alongside a conference, or if the workshop is hosted at a location that needs to advertise bookings well in advance. Our average timetables are six months out from an annual conference, but some workshops have been organized in as little as two months.

Resources

Site logistics

Resources

Equipment and Supplies

Resources

Create data template for inventory/inspection​

Resources

Documentation​

Resources